Team Administrator %26 Executive Assistant

Team Administrator %26 Executive Assistant

Standard Chartered
Not Specified
Not Specified

Job Description

About Standard Chartered

We're an international bank, nimble enough to act, big enough for impact. For more than 160 years, we've worked to make a positive difference for our clients, communities, and each other. We question the status quo, love a challenge and enjoy finding new opportunities to grow and do better than before. If you're looking for a career with purpose and you want to work for a bank making a difference, we want to hear from you. You can count on us to celebrate your unique talents. And we can't wait to see the talents you can bring us.

Our purpose, to drive commerce and prosperity through our unique diversity, together with our brand promise, to be here for good are achieved by how we each live our valued behaviours. When you work with us, you'll see how we value difference and advocate inclusion. Together we:

  • Do the right thing and are assertive, challenge one another, and live with integrity, while putting the client at the heart of what we do

  • Never settle, continuously striving to improve and innovate, keeping things simple and learning from doing well, and not so well

  • Be better together, we can be ourselves, be inclusive, see more good in others, and work collectively to build for the long term

In line with our Fair Pay Charter, we offer a competitive salary and benefits to support your mental, physical, financial and social wellbeing.

  • Core bank funding for retirement savings, medical and life insurance, with flexible and voluntary benefits available in some locations

  • Time-off including annual, parental/maternity (20 weeks), sabbatical (12 weeks maximum) and volunteering leave (3 days), along withminimum global standards for annual and public holiday, which is combined to 30 days minimum

  • Flexible working options based around home and office locations, with flexible working patterns

  • Proactive wellbeing support through Unmind, a market-leading digital wellbeing platform, development courses for resilience and other human skills,global Employee Assistance Programme, sick leave, mental health first-aiders and all sorts of self-help toolkits

  • A continuous learning culture to support your growth, with opportunities to reskill and upskill and access to physical, virtual and digital learning

  • Being part of an inclusive and values driven organisation, one that embraces and celebrates our unique diversity, across our teams, business functions and geographies - everyone feels respected and can realise their full potential.

Recruitment assessments - some of our roles use assessments to help us understand how suitable you are for the role you've applied to. If you are invited to take an assessment, this is great news. It means your application has progressed to an important stage of our recruitment process.

The Role Responsibilities

Head GSAM-HK and Regional Head, GSAM-GCNA

  • Liaison between HK, GSAM office and other regions and departments.

  • Respond to routine e-mails and communicate efficiently and respond appropriately to various correspondences.

  • Manage and co-ordinate diaries including arranging and booking meetings, video conference / telephone calls.

  • Arrange and co-ordinate all travel arrangements.

  • Prepare expense claims for travel and general expenses.

  • Consolidate and arrange the HKCIC- GSAM Account Committee Meeting.

  • Organize and maintain filing system.

  • Update the North East Asia & Greater China organization chart.

  • Arrange the PoA for Head upon expiry.

  • Maintain and update the JD, Handover Letters and other people documents for North East Asia & Greater China staff if there are any staff movements.

  • Ad hoc request.

Administrative tasks for Hong Kong Team

  • Prepare e-procurement for service provider&rsquos invoice settlement and order stationery

  • Compile with the Local Booking Approval procedure for RFA, IPR, IDR and BCA

  • Act as alternate BCC coordinator

  • Check the monthly E- raining record

  • Arrange and control physical safety and access

  • Arrange and control the floor access right

  • Responsible for raising SRM for physical access, system access, telephone change, etc. for new joiners

  • Ensure out-going staff back-up their emails/folders in share drive (with administrator and existing staff access). Ensure incoming staff can access the folders of outgoing staff

  • Arrange the ARM Code change in the RDM as required

  • Arrange the signing number and updating the signature mandate as required

  • Arrange the fire insurance / 3rd party insurance for the account managers as required

  • Maintain and keep the delegated authorities for the department

  • Assist to retrieve the documents for the internal / external auditors as required

  • Act as the primary fire marshal, health and safety

  • Act as the administrator for HKMC-IIDS claims, apply and renew the e-cert for account managers

  • Responsible for the Land search, BR/CR search, ORO/ litigation search, bankruptcy search, winding-up search in the Company Search website as required

  • Assist to log the NCC items in the Creditmate

  • Assist to order PoD cheque for the account managers as required

  • Open box files and crown lodgement for the team as required

  • Act as the owner for GSAM e-mail distribution list

  • Other and Ad hoc administrative tasks

Regulatory & Business Conduct

  • Display exemplary conduct and live by the Group&rsquos Values and Code of Conduct.

  • Take personal responsibility for embedding the highest standards of ethics, including regulatory and business conduct, across Standard Chartered Bank. This includes understanding and ensuring compliance with, in letter and spirit, all applicable laws, regulations, guidelines and the Group Code of Conduct.

  • Lead to achieve the outcomes set out in the Bank&rsquos Conduct Principles: Fair Outcomes for Clients Effective Financial Markets Financial Crime ComplianceThe Right Environment.

  • Effectively and collaboratively identify, escalate, mitigate and resolve risk, conduct and compliance matters.

Key Stakeholders

  • Head GSAM-HK and Regional Head, GSAM-GCNA & Account Managers

Our Ideal Candidate

  • Secondary School education / University graduates

Visit our careers website

Job Details

We are a leading international banking group, with a presence in more than 60 of the world’s most dynamic markets. Our purpose is to drive commerce and prosperity through our unique diversity, and our heritage and values are expressed in our brand promise, Here for good.
Standard Chartered PLC is listed on the London and Hong Kong Stock Exchanges.

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