Senior Secretary

Senior Secretary

AIA Group
Hong Kong
8-11 years
Not Specified

Job Description


Bring your career aspirations to life with AIA!-
Position Objective
Optimise the efficiency and effectiveness of the Corporate Transaction Team, including supporting the further evolution and development of the team, by supporting transaction co-ordination/administration/pursuit and providing high quality administrative and secretarial support to the team.
Job Responsibilities
  • Transaction co-ordination support, including:
  • Internally (across Group Office (GO) and the relevant Business Units (BUs) – including deal team establishment, design and co-ordination of signing ceremony and media events with Group Corporate Communications team
  • Externally (across advisers and potential targets) – design and co-ordinate management meetings
  • Transaction administration support, including:
  • Documentation management
  • Management and deal tracking reporting
  • Budget management
  • Transaction pursuit support:
  • Proposal development
  • NBO/BO documentation custodian
  • Provide full secretarial and administrative support to supervisor/department, including but not limited too:
  • Accurately maintain and monitor diaries
  • Handle and screen phone calls and answer enquiries
  • Meeting/Teleconference/Video Conference arrangement
  • Handle filing and maintain proper records
  • Support admin duties such as order stationary, organize office event, general maintenances, etc.
  • Act as coordinator for department activities and people movement including on-on-boarding and exit, etc.
  • Travel and accommodation arrangement
  • Expense claim and expense management
  • Serve as back-up for other secretaries if necessary
  • Perform ad-hoc projects and tasks when required

Job Requirement
  • Diploma or Degree holder
  • Minimum 8 years’ solid secretarial/administrative experience, preferably in reputable financial institutions
  • Proficiency in MS Office, Chinese Word Processing, Excel and Powerpoint;
  • Good command of spoken and written English and Chinese;
  • Good interpersonal and communication skills;
  • Mature, strong sense of responsibility and able to work independently.

Build a career with us as we help our customers and the community live healthier, longer, better lives.
You must provide all requested information, including Personal Data, to be considered for this career opportunity. Failure to provide such information may influence the processing and outcome of your application. You are responsible for ensuring that the information you submit is accurate and up-to-date.

Job Details

About AIA Group

For a century, we have served millions of people and generations of families all around the Asia-Pacific region.AIA is the largest independent publicly listed pan-Asian life insurance group – with a presence in 18 markets across the Asia-Pacific region.Our Vision is to be the world’s pre-eminent life insurance provider. That is our service to our customers and our shareholders.Our Purpose is to play a leadership role in driving economic and social development across the region. That is our service to societies and their people.Our Promise to help people live Healthier, Longer, Better Lives.

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