Senior Executive Secretary

Senior Executive Secretary

The University of Hong Kong
Hong Kong
15-18 years
Not Specified

Job Description


Job Description :
Senior Executive Secretaryin the President’s Office(Ref.: 502914) (on a three-year fixed-term basis, with contract-end gratuity and University contribution to the Mandatory Provident Fund Scheme totaling up to 10% of basic salary, and with the possibility of renewal subject to performance)
We are looking for a competent Senior Executive Secretary (at the rank of Executive Officer) who will report directly to the Executive Vice-President (Administration & Finance) of the University.
JOB DUTIES AND RESPONSIBILITIES
The Senior Executive Secretary provides administrative and secretarial support to the Executive Vice-President on a day-to day basis to ensure the smooth operation of his Office. In doing so, the appointee’s duties and responsibilities include:
  • Providing competent secretarial and administrative support to the Executive Vice-President, including managing calendars, coordinating meetings, arranging travel logistics, maintaining records and files, preparing budget proposals and expense reports
  • Coordinating with the central administrative offices and academic departments within the University, as well as various external stakeholders and partners locally and internationally
  • Managing communication, correspondences and documentation as well as local and overseas meetings
  • Providing assistance to ad hoc projects and events
  • Providing support to the Office of the Executive Vice-President as appropriate
  • Carrying out ad hoc and personal tasks as assigned

SKILLS AND ATTRIBUTES
The competencies and attributes that are essential for success in this role include:
  • A good University degree
  • 15+ years experience in providing executive assistance/secretarial support to C-level executives in organisations of comparable as the University
  • Advanced computer skills on presentation, communication and collaboration tools are important and essential
  • Being meticulous, conscientious and self-motivated
  • Exceptional interpersonal skills
  • Exceptional time management and organisational skills
  • Proficiency in communication, both written and verbal, in English and Chinese
  • Analytical thinking, planning and creative problem-solving skills
  • Ability to work under pressure and independently

A highly competitive salary commensurate with qualifications and experience will be offered, in addition to annual leave and medical benefits.
The University only accepts online application for the above post. Applicants should apply online and upload an up-to-date C.V.Closes January 14, 2021.

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