Senior Administrative Assistant(Contractor)

Senior Administrative Assistant(Contractor)

J&J Retail
Shanghai China
5-8 years
Not Specified

Job Description

·Perform diversified administrative responsibilities for the senior executive, which includes calendar management, meeting arrangements, travel arrangements and expense reimbursement etc.;
·Host and support global visitors on logistics;
·Organize and support internal and external meetings, incl. preparation of agenda, material and documentation etc.;
·Perform super user assigned as required (Ariba, 1-supply, Time Reporting and Request Navigator etc.)
·Take charge of record maintenance and archiving e.g. o-chart, SharePoint, distribution list and hand-over list etc.;
·Support office supply, e.g. stationery and business card ordering etc.;
·Support the functions to implement administration policies;
·Involve in the function budget management;
·Perform the shared service duties assigned by the head of administration to the whole organization;
·All other duties as assigned by the line manager and head of administration.
·At least 5 years relevant secretary/admin experience, preferable for the working experience with MNC
·Excellent command of oral and written English
·Excellent MS (outlook, Excel, Word, PPT) skills
Core competencies
·Organized and detail oriented
  • Ability to work proactively and independently with strong problem solving skills
  • Effective and appropriate communication

·Ability to handle confidential information
·Good time management, ability to prioritize according to stakeholder's needs
  • Good knowledge of office policies and procedures, ability to clearly and accurately explain policies and procedures
  • Working cooperatively and productively with team members to achieve results
  • Responsibleness and integrity

Job Details

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