Executive Secretary - Hyatt Regency Shenzhen Yantian

Executive Secretary - Hyatt Regency Shenzhen Yantian

Hyatt
China
Not Specified
Not Specified

Job Description


Summary :
-Routes all incoming and outgoing mail as well as correspondences related to the general administration
-Answers and routes incoming telephone calls.
-Ensures that the strictest confidentiality is maintained in dealings with all work related matters.
-Attends and prepares meeting minutes as and when required.
-Ensures that an efficient and accurate filing system, both manually as well as electronically is maintained at all times.
-Prepares reports, letters, memorandums, fax etc
-Be fully conversant with all duties of the secretary and to ensure that in the absence of the other Secretaries, provide coverage of duties as required.
-Maintains strong, professional relationship with the relevant representatives from competitor hotels, business partners and other organisations.
-Responds to changes in the Administration function as dictated by the industry, company and hotel.
Qualifications :
-Routes all incoming and outgoing mail as well as correspondences related to the general administration
-Answers and routes incoming telephone calls.
-Ensures that the strictest confidentiality is maintained in dealings with all work related matters.
-Attends and prepares meeting minutes as and when required.
-Ensures that an efficient and accurate filing system, both manually as well as electronically is maintained at all times.
-Prepares reports, letters, memorandums, fax etc
-Be fully conversant with all duties of the secretary and to ensure that in the absence of the other Secretaries, provide coverage of duties as required.
-Maintains strong, professional relationship with the relevant representatives from competitor hotels, business partners and other organisations.
-Responds to changes in the Administration function as dictated by the industry, company and hotel.

Job Details

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