Executive Assistant to SVP, Merchandising Planning & Allocation, APAC

Executive Assistant to SVP, Merchandising Planning & Allocation, APAC

8-11 years
Not Specified

Job Description

Description & Requirements
Who we are
lululemon is an innovative performance apparel company for yoga, running, training, and other athletic pursuits. Setting the bar in technical fabrics and functional design, we create transformational products and experiences that support people in moving, growing, connecting, and being well. We owe our success to our innovative product, emphasis on stores, commitment to our people, and the incredible connections we make in every community we're in. As a company, we focus on creating positive change to build a healthier, thriving future. In particular, that includes creating an equitable, inclusive and growth-focused environment for our people.
About this team
You thrive on seeing your executive leader succeed every day. Are you an experienced personal assistant with a minimum of eight years experience and the power to predict the future…or it feels that way because you're so good at anticipating what's needed.
You are a strong assistant who is articulate, personable, and detail-oriented along with above average organizational and prioritization skills and ability to regularly act independently, making significant decisions. You must be able to build relationships with employees at all levels throughout the organization, have a good business sense and the ability to handle sensitive situations in a mature and confidential manner. You will enable the smooth operation of the office under the pressure of frequent interruptions and changes in priorities. This role directly supports the SVP.
A day in the life:
Above average strength in maintaining smooth flow of executive life, managing personal and professional calendar, scheduling of meetings and events - Duties may include:
.Keep up with the complex social and professional demands of executive and planning accordingly.
.Keep track of the agenda, weekly Priority List, which includes all meetings, appointments, events, birthdays and anniversaries, etc.
.Arrange for reservations of personal and professional events, travel plans and executive visits.
.Deeply attuned to, and aware of, the executive's strategic goals and objectives and supports with their achievement through sound judgment and decision making.
.Responsible for ensuring all details have been secured for meetings (on-site and off-site) along with the executive having all pertinent materials required to conduct or attend their meetings, taking meeting minutes for follow-up.
.Help manage time by more productively by summarizing detailed reports, helping write presentations, preparing and/or reviewing draft communications
.Organize and coordinate regional meetings, summit, offsite, development days with leadership team.
.Support SVP to organize and schedule his/her direct report's on-boarding and town hall meeting.
.Provide general support for office management e.g. mailing
.Support Store Development initiatives:
.Project scheduling - for SSC HK and SSC Vancouver
.Close out project documents and budgets
.Lease administration - tracking and implementation of signatures for store documents
.Minimum 8 years experience as a personal assistant to highly visible, extremely busy leader (e.g. CEO, entrepreneur, performer)
.Exceptional communication skills - interaction with various executive levels including, but not limited to, Board Members, CEO and Executives internally and globally (a key liaison)
.Trustworthy - responsible for handling confidential and sensitive information
.Tech savvy - well versed in PPT, Word, social media
.Excellent business acumen and ability to exercise sound judgment and prioritization
.Extremely detailed and quality oriented.
.Able to observe and maintain the utmost confidentiality.
.Excellent written and oral skills in English: strong interpersonal relationship and communication skills.
.Ability to be resourceful and source details required to carry out tasks as assigned
.Ability to manage multiple projects under tight deadlines
.Ability to work effectively with multiple critical timelines.
.Tact, diplomacy, high energy and a sense of humor
.Personable and approachable at all times.
Must haves:
.Acknowledges the presence of choice in every moment and takes personal responsibility for their life.
.Possesses an entrepreneurial spirit and continuously innovates to achieve great results.
.Communicates with honesty and kindness, and creates the space for others to do the same.
.Leads with courage, knowing the possibility of greatness is bigger than the fear of failure.
.Fosters connection by putting people first and building trusting relationships.
.Integrates fun and joy as a way of being and working, aka doesn't take themselves too seriously.

Job Details

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About Lululemon

Only those applicants under consideration will be contacted. Please accept our utmost appreciation for your interest. lululemon is an Equal Employment Opportunity employer. Employment decisions are based on merit and business needs, and not on race, color, creed, age, sex, gender, sexual orientation, national origin, religion, marital status, medical condition, physical or mental disability, military service, pregnancy, childbirth and related medical conditions or any other classification protected by federal, state or provincial and local laws and ordinances. Reasonable accommodation is available for qualified individuals with disabilities, upon request. This Equal Employment Opportunity policy applies to all practices relating to recruitment and hiring, compensation, benefits, discipline, transfer, termination and all other terms and conditions of employment. While management is primarily responsible for seeing that lululemon equal employment opportunity policies are implemented, you share in the responsibility for assuring that, by your personal actions, the policies are effective. lululemon is committed to providing reasonable accommodation to applicants with disabilities. If you would like someone from our team to contact you for individualized support, email us at accommodations@lululemon.com . In your email, please include the position title, the location of the position and the nature of your request.

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