Administrative Assistant

Administrative Assistant

10-13 years
Not Specified

Job Description

Administrative Assistant
Basic Function
As the Administrative Assistant of the Vice President of Asia Pacific, the role is required to provide full spectrum of secretarial and administrative support and in a professional manner.
Roles & Responsibilities
  • Serve as the primary support personnel to the Vice President for Asia Pacific including preparation of calendar management and daily schedule of the Vice President.
  • Arrangement of meetings / Coordination of travel accommodations and logistics.
  • Coordinates and provides logistics support for business conferences e.g. Board of Directors Meeting, JV Meetings, BAP Conferences. These includes making visa application and invitation letters, travel, accommodation and catering arrangements.
  • Handle emails and business communications, filing expense claims, etc. to ensure the daily operation to run smoothly.
  • Assists in collecting and monitoring sensitive business information from various business teams and functions as requested by the Vice President of Asia. Handle and maintain confidential information and document management.
  • Manage various documentation, database maintenance and prepares presentation for reporting to global management timely and in a professional manner.
  • Participate in meetings as required, take minutes and follow-up on action items.
  • Well manner and presentable in handling visitors and incoming calls from senior management, JV partners in Asia Pacific, different business functions leaders, and external key executives from different contacts.
  • Translation of incoming documentation from Chinese to English or vice versa.
  • Assist in various projects and handle ad hoc assignments as required.

Min. Qualifications
  • Bachelor degree is preferred or equivalent.

  • Excellent Interpersonal skills and a strong sense of integrity and confidentiality
  • Proficient in MS Office software

Work Experience:
  • Minimum 10 years experience as Administrative Assistant with 5 years of more in supporting senior management in multinational companies

  • Fluent in written and spoken English, Cantonese and Mandarin

Core Essential Competencies
  • High sense of responsibility and confidentiality with an attention to detail
  • Well-organized; self-initiated and responsive
  • Strong ability in multi-tasking, resilient and adaptable to frequent changes
  • Strong ability to prioritize and address urgent needs
  • Must be professional, self-motivated, mature and able to work independently with minimal supervision.

Builds effective teams
Cultivates innovation
Customer focus
Demonstrates courage
Drives results
Ensures accountability
Instills trust and exemplifies integrity

Job Details

Employment Types:





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