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Investment Team Administrative Assistant

Keywords / Skills : Investment Team Administrative Assistant, Investment, Financial Services, hedge fund

6 - 8 years
Posted: 2018-06-29

Job Description
Investment Team Administrative Assistant

Requirements:

•Degree qualification is preferred

•6 years or above experience with exposure in financial services such as private equity / hedge fund / startup

•Previous experience in providing administrative support, office management and reception role

•Knowledge of Salesforce preferred

•Excellent organizational skills with strong attention to detail

•Efficient and able to prioritize effectively

•Takes responsibility/ownership for tasks to completion

•Good written and oral communication skills in English

•Strong Microsoft Office including Word, Outlook, Excel and PowerPoint

Responsibilities:

•Working with members of the investment team to ensure that business life is properly organized

•Manage and take ownership of complex diary and travel arrangements with efficiency, flexibility and anticipation

•Arrange meetings with internal and external parties and ensure materials required are prepared/distributed in a timely manner.

•Liaise with investors and senior executives, internally and externally, which requires excellent communication skills and courtesy

•Deal with confidential matters with a high degree of professionalism, discretion and confidentiality

•Manage incoming and outgoing email, mail and faxes

•Complete expense claims in a timely manner

•Maintain departmental databases including Salesforce - Maintain filing system for Investment Team and archive files offsite

•Working on power point and excel projects

•Reception / office management duties

•Meet and greet all visitors to the company

•Ensure appearance of reception and meeting rooms reflect Company brand

•Order office / pantry supplies

•Order, set out and clear breakfast/lunches/teas and coffees for meetings

•Collect and distribute mail each morning. Prepare and post outgoing mail each evening.

•Organise and record courier packages

•Ad hoc tasks as required

Competencies:

•Strong work ethic - hardworking, enthusiastic, calm and resilient individual

•Positive attitude with a willingness to provide the highest levels of internal and external client service

•Team-player, willing to help colleagues on ad hoc tasks

•Self starter, able to take the initiative and work independently

•Flexible, proactive and positive approach

•Strong organizational skills with attention to detail

•Takes responsibility/ownership and accountability for work completion



About Company

AMAC Human Resources Consultants Limited (formerly known as Centaline Human Resources Consultants) was established in 1981 and is one of the leading and largest personnel agencies in Hong Kong. We have been providing professional recruitment and personnel consultancy service for more than 30 years. Apart from our own offices in Hong Kong and Shanghai, we also have reputable affiliates in Europe, USA, Canada, Australia, S.E. Asia, China, etc. This wide network enables us to recruit different types of qualified candidates in different districts and countries.
Our main service includes Executive Search, General Recruitment and Temporary or Contract Staff Recruitment for both commercial organizations (such as multinational corporations, regional offices, Hong Kong local or Mainland Chinese enterprises, small-medium companies) and Government Departments. We have special expertise in recruiting staff in:-

• Accounting, Human Resources & Administration
• Banking & Finance
• Customer Services
• Design
• Engineering & IT
• Hospitality & Resorts
• Legal & Company Secretarial
• Logistic & Shipping
• Merchandising & Quality Control
• Personal Assistant & Secretarial
• Property & Construction
• Sales & Marketing

At present, we have over 170,000 active job-seekers' files in our database and more than thousands of active job vacancies with attractive remuneration for your selection. Besides, we have our latest and attractive job vacancies uploaded every day to our Website so that job-seekers can search and screen suitable jobs according to their requirements.
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